Consent, privacy, and reporting
Collect voice submissions with clear consent, keep recordings private in the Voice inbox, and give your team a reliable way to review and report.
Collect submissions with clear consent and keep every recording private until your team decides what to use
Use Voice collection to ask for recordings through a branded web recorder, confirm consent before anyone records, and review each submission privately in the Voice inbox before your team decides what to keep, follow up on, or set aside. The recorder works in a supported browser on a phone or computer, so submitters do not need an app to take part.
Before you start
- Voice collection must be enabled for your account.
- Plan your recorder setup before you invite submissions, or review an existing live recorder.
- Make sure your team understands how consent, review, notes, and final decisions are handled in the Voice inbox.
Consent for voice submissions
Show consent language before a submitter starts recording so they can decide whether to continue on clear terms. The consent state is tracked for each submission in the Voice inbox, which helps your team review what can and cannot be used.
Write consent language that a submitter can understand without extra explanation. If someone is not clear about what they are agreeing to, the consent process is not doing its job.
Treat consent as a requirement, not a formality. Do not use any submission unless consent has been given and your team can recognise that consent in the Voice inbox.
How consent works
Write clear consent language during your recorder setup
Use plain language that explains what the recording may be used for and who is collecting it. If you plan to share selected submissions publicly later, make that clear before recording begins.
Present consent to the submitter before recording starts
Make sure submitters see the consent language before they begin recording. The goal is to give them enough context to decide whether they want to continue.
Confirm the submitter agrees before they record
Only move forward when the submitter has agreed to the consent terms. Consent needs to happen before the recording is captured, not later during review.
Review the consent state in the Voice inbox for each submission
Check the consent state alongside the rest of the submission details in the private Voice inbox. Each submission can include the recording, transcript, source details, consent state, notes, review status, and team decisions.
Do not use a submission if consent is missing or unclear
Pause review and follow up if the consent state is missing or if the submitter's agreement is unclear. When consent cannot be confirmed, default to not using the submission.
Privacy protections
Keep all incoming submissions inside a private team workflow from the moment they arrive. The Voice inbox is private to your team, and no submission becomes public automatically.
Review recordings and transcripts in the Voice inbox until your team decides what to do next. That private inbox includes the recording, transcript, source details, consent state, notes, review status, and team decisions, so your review process stays in one place.
Automatic transcription happens on arrival for Budapest.fm Voice guest submissions only. Do not apply that rule to standard episode uploads.
Dafado and Magyar Minute are current recorder users. The same privacy and review principles apply across Voice collection setups.
Reporting and team decisions
Record team decisions alongside each submission so everyone works from the same review history. Source details, notes, review status, and team decisions help your team track what to use, what needs follow-up, and what should be set aside.
Set reporting goals while planning your recorder so you know what success looks like once submissions start coming in. Those goals help you judge whether the recorder is reaching the right people, generating useful volume, and producing submissions your team can actually review and act on.
Use the Voice inbox as your reporting starting point. When your team consistently updates review status and notes, you can count submissions more reliably and understand where decisions are getting stuck.
What happens next
After your team reviews consent and privacy for each submission, you can decide with confidence what to use from the Voice inbox and what to hold back. Nothing becomes public automatically, so final control stays with your team.
Privacy and billing
- The Voice inbox is private to your team.
- Consent is required before you use a submission.
- No submission becomes public automatically.
- Automatic transcription on arrival is a Voice-only workflow and does not apply to standard episode uploads.
Troubleshooting
A submission has no consent state
Check whether consent was presented before the submitter recorded. If consent was not presented, or if the submission record does not clearly show it, do not use the submission until consent is confirmed.
Contact the submitter if you need to clarify what they agreed to. If your team still cannot confirm consent, set the submission aside and record that decision in your notes.
I need to report on submission volume
Use source details and review status in the Voice inbox to filter and count submissions. This helps you separate total volume from submissions that are still waiting for review or are no longer being considered.
Compare the numbers against the reporting goals you set when planning the recorder. If volume is lower than expected, review where submissions are coming from and whether your invitation and consent language are clear enough.
My team disagrees on whether to use a submission
Record the discussion in team notes so the decision path is clear later. Keeping the reasoning with the submission reduces repeat debates and helps new reviewers understand what happened.
If consent is unclear, default to not using the submission. That gives your team a consistent standard when there is uncertainty.